CHECK LIST FOR PROMOTERS / CO-PROMOTERS / RETREATANTS RESERVATIONS Reservations should be made as soon as possible. There are four (4) ways to make your reservation: Call the Retreat Office at 412-381-7676 (Monday thru Friday 8 AM – 4 PM) On-line @ stpaulsretreatcenter-pittsburgh.org Via e-mail @ [email protected] Complete the registration form which is found in the retreat brochure and mail to: St. Paul of the Cross Retreat Center 148 Monastery Avenue Pittsburgh, PA 15203 (please indicate retreat group and the date of your retreat) DEPOSIT Please mail your $50.00 non-refundable deposit or you may use a credit card. We accept Master Card, VISA, and Discover. We also accept bank debit cards. If you have any questions, please contact John Colaizzi at 412-381-7676 ext. 137. The $50.00 deposit confirms your room. ROOM ASSIGNMENTS If a retreatant has a ‘serious’ medical condition, please be sure to make her / his reservation as soon as possible. We want to accommodate those with medical concerns in the best way possible. If there is a particular room that you would like, please mention this at the time you make your reservation. We will try to accommodate you if at all possible. Please do not call and ask for your room number. In order to accommodate everyone, room assignments are reviewed on the Friday morning of your retreat and many times we need to make changes. We can no longer honor requests for adjoining rooms. This makes it very difficult to respect the requests of those with special needs. The only exception will be for those who are “caregivers”. DECEASED RETREATANTS It is very important to all of us that we keep our deceased retreatants in memory and in prayer. Please do not wait until you are on retreat to report retreatants who have passed away. Notify Mary Ann Laba at 412-381-7676 ext. 136 when you learn that a retreatant has passed away. If we are given enough notice and if a Passionist is available, he may be able to visit with the family at the funeral home. We will then send a Perpetual Enrollment to the family of the deceased. We will add the name of the deceased to your parish list and include the name of the deceased in our newsletter. ARRIVAL AND REGISTRATION Arrival and Registration begins at 4:30 PM. Many times we have a hosted group at the Retreat Center and we do need time for the transition from the day program to set up and prepare for the retreat. If we have a large group staying with us for the day, there will also be limited parking until their program ends at 4:00 PM. If you arrive early, you may be asked to remain downstairs in the Dining Room until our transition has been completed. We appreciate your cooperation regarding this matter. RETREAT CANCELLATIONS Please notify the Retreat Center of any cancellations as soon as possible. • Many times, particularly when we have large retreats, people are placed on a waiting list. Please notify the Retreat Center of any cancellations by Thursday afternoon before your retreat so that we can accommodate people on the waiting list. • We have a limited number of rooms to accommodate those with medical conditions that are more serious. If you request one of these rooms and you are not attending the retreat, please notify the Retreat Center so that we can accommodate others with special needs. • Unfortunately, it is often the case that we are not notified in regard to cancellations. In the meantime, rooms have been prepared and assigned, food has been purchased, our dining room staff has been assigned, and materials have been printed for the weekend. • We will, therefore, appreciate the courtesy of receiving a call regarding a cancellation ahead of time. Thank you! DINING ROOM Please do not reserve tables in the dining room for your groups. If you need to have a meeting with your group, please schedule your meeting after dinner. Dietary Needs – Please contact John Colaizzi at 412-381-7676 ext. 137 one week prior to your retreat (please refer to the retreat brochure). RETREAT STIPEND Friday Evening, Saturday, and Sunday $215.00 Please Note: We do accept payments throughout the retreat season for your stipend. If you would care to make payments, please send your check (or you may use a credit card) to the retreat center. Please indicate your name, the date of your retreat, and the group affiliation.